Search - - [Academy](/en/elvy-academy/) - [Support](/en/about-us/support/) - [Contact](/en/about-us/contact/) - [About Elvy](/en/about-us/) - [NL](/nl/scan-en-herken/) [EN](/en/scan-and-recognise/) [Elvy](/en/) Search Request demo Menu X ## Request a no-obligation demonstration of our software Would you like to find out what Elvy can do for your organisation? Request a no-obligation demonstration now! - [Home](/en/) - Scan and recognise # **Scan and recognise**. Processing incoming invoices manually is a time-consuming process. Eliminate this manual work now by digitising and automating the process! This makes manual data entry a thing of the past, helps you avoid typing errors and frees up your time for other tasks. Request a demonstration ## How does the scanning and recognition software work? - Scanning invoices or retrieving data from email inboxes - Recognising invoices - Bookkeeping and record-keeping in financial administration - Approving invoices - Paying invoices ### Scanning invoices or retrieving data from email inboxes Whether you receive purchase invoices digitally or on paper, all invoices are processed efficiently in Elvy. You can scan paper invoices using your organisation’s scanner. Digital invoices, such as PDF invoices and e-invoices (UBL/XML), are automatically imported into Elvy from your inbox. It’s quick and easy! ### Recognising invoices Our scanning and recognition system reads and recognises the details on the invoice! For example, if you receive a purchase invoice containing details such as the invoice number, the supplier, the description and the total amount including and excluding VAT, these details are taken into account when creating the journal entry proposal. In addition, you can use Elvy to update any missing supplier details – which have been recognised on the invoice – directly within your accounting software. This ensures your supplier details remain up to date! ### Bookkeeping and record-keeping in financial administration Once the invoice has been recognised, Elvy generates a posting proposal, which is approved by the administrative assistant. Once the posting proposal has been approved, the invoice is posted directly into your accounting software and, at the same time, submitted to the relevant approvers for authorisation. Elvy can automatically determine the approvers based on the posting details, such as the supplier or cost centre, but you are also free to adjust these yourself. This way, you retain control over the invoice processing workflow. ### Approving invoices Does your licence include digital approval? If so, the relevant approver(s) will receive an overview of invoices requiring approval via email or the Elvy App. It is very easy to indicate whether an invoice has been approved for payment or not. ### Paying invoices Has the invoice been approved? If so, the payment hold on the invoice will be lifted and you can pay the invoice via your accounts system. ## Benefits of scanning and recognition ### Save time and money Because Elvy generates a booking proposal, you avoid having to carry out manual tasks. This means you can process invoices for the accounts department much more quickly, saving time and therefore money! As a result, you can focus on your core business. ### Avoid mistakes It’s all too easy to make a typing error. By having Elvy draw up the booking proposal and the administrative assistant simply check it, you ensure that fewer mistakes are made. This keeps the records accurately up to date. ### No physical filing cabinets With Elvy, paper purchase invoices and physical filing cabinets are a thing of the past. Elvy ensures that the invoice is archived both in Elvy and linked to the relevant entry in your accounting software. This means you can find the invoice quickly. ### Real-time integration, always up to date Elvy offers real-time integration with various financial software packages and ERP systems. This ensures that the accounts are always up to date and that there are no delays in the process. ### Never lose documents again Processed purchase invoices can be found in Elvy and in the accounts. Do you approve invoices using Elvy? Even then, it’s clear where the invoices are at any given time. This means you can always see where (processed) invoices are. ### Both online and on your own server Elvy’s invoice recognition software can run either in the online environment or on your own server. Whichever you prefer. ### Digitally approving invoices Incoming invoices no longer need to be passed from desk to desk for approval. Elvy can automatically determine the approver based on the booking details. Approval can be carried out easily via the browser or the Elvy App. This helps to ensure a short turnaround time for invoice processing. ### High level of recognition Elvy has a high invoice recognition rate. Of course, this also depends on the type of invoice you receive – whether it’s a scanned invoice, a digital invoice or an e-invoice. With Elvy, it’s also possible to process fully recognised invoices entirely automatically, without any human intervention. That means even more time saved! ### Analysis and reporting By digitising the process, it becomes easy to produce analyses and reports. A complete audit trail is also available for all invoices. This gives you even greater control over the process. ## Features and capabilities - Integration with your ERP system or financial software - Managing incoming emails effectively - Automated processing or robotic accounting - Approving via the Elvy App ### Integration with your ERP system or financial software Elvy integrates in real time with your ERP system or accounting software. That means there are no delays! As soon as an entry is created in Elvy, it appears immediately in your accounts. Elvy can also match incoming invoices with purchase data from your ERP system. This allows you to process invoices even more efficiently. ### Managing incoming emails effectively Make sure incoming invoices are sent to a separate mailbox. Set Elvy to read from this mailbox, so that manual actions are no longer necessary. That’s the most efficient way to work! ### Automated processing or robotic accounting With Elvy, it is possible to process fully recognised invoices in the accounts without the need for manual verification. This is also known as automatic invoice processing, or robotic accounting. It is particularly useful for recurring invoices such as rent and subscriptions. In addition, Elvy allows you to match purchase data from the ERP system with incoming invoices. If there’s a match, Elvy can process these invoices automatically too! ### Approving via the Elvy App Digital invoice approval ensures that no invoices get lost. The accounts department can clearly see the status of each invoice and who is responsible for it. Approving invoices using the Elvy App helps to reduce processing times. You can find out more about digital invoice approval on our website. ## Discover our integrations Elvy integrates seamlessly with many **financial**, **ERP**, **TMS**, **WMS**, **CRM** and **bespoke** systems. Is your software not yet listed in our overviews? No problem! We’re constantly expanding our integrations and can integrate with virtually any system using our standardised APIs. Please feel free to get in touch – there’s a good chance Elvy will be linking up with your system soon. Elvy integrates seamlessly with more than 50 standard, sector-specific or bespoke systems [Discover all the links](/en/integrations/)