Search - - [Academy](/en/elvy-academy/) - [Support](/en/about-us/support/) - [Contact](/en/about-us/contact/) - [About Elvy](/en/about-us/) - [NL](/nl/factuurverwerkingsproces/) [EN](/en/invoice-processing-procedure/) [Elvy](/en/) Search Request demo Menu X ## Request a no-obligation demonstration of our software Would you like to find out what Elvy can do for your organisation? Request a no-obligation demonstration now! - [Home](/en/) - Invoice processing procedure # **Invoice processing procedure**. These days, many organisations process their invoices digitally. Perhaps you’re also planning to switch to digital invoicing. But how does this process actually work? On this page, we’ll explain the invoice processing process to you and highlight its benefits. Who knows, you might soon be taking the plunge into digital invoice processing too! Request a demonstration [View Elvy Invoice Processing](/en/solutions/invoice-processing/) ## The benefits of digital invoice processing with Elvy - Efficiency - Avoid mistakes - Grip and control ### Efficiency Digitising your invoice processing saves you a great deal of time. This is because the collection and organisation of invoices is done automatically. This means you can complete your financial administration more quickly. A real time-saver! It leaves you free to focus on the work you really enjoy. ### Avoid mistakes It’s all too easy to make a (typing) error. By automating your invoice processing, manual data entry becomes a thing of the past, as Elvy generates a suggested entry. This means you take on a supervisory role rather than an operational one. ### Grip and control You have full insight into and control over your financial records, as invoices are posted and archived immediately. This allows you to see your company’s cash flow at a glance, giving you greater control over your finances. This means you can make adjustments in good time. ## The process of processing digital invoices. - 1. Submission of invoices - 2. Identifying the invoice - 3. Get on with the bookkeeping and filing! - 4. Approving the invoice - 5. Pay with confidence ### 1. Submission of invoices You probably receive many invoices by email – as PDFs, e-invoices or other file types. Elvy automatically retrieves these invoices from your inbox. You don’t need to do anything yourself. Do you still receive paper invoices? If so, scan them in, as Elvy can also recognise scanned documents. ### 2. Identifying the invoice Your invoice is now in Elvy. Time to recognise it! Using OCR software in Elvy, your invoice is recognised in a flash. We use the recognised data to speed up the invoice posting process considerably. If your supplier sends an e-invoice (UBL/XML), Elvy extracts that data and uses the PDF for visual display and processing. ### 3. Get on with the bookkeeping and filing! Elvy will generate a booking proposal to send to your accounts department. It is now up to you to check this and, if necessary, make a minor adjustment. Do you agree with the proposal? As soon as you click ‘Agree’, the entry will be processed in your accounts and we’ll attach the invoice. This is because Elvy has a real-time link to your accounting software. We’ll also ensure that the invoice is blocked for payment in your accounting software. Why this payment block? We’ll explain that in step 4. ### 4. Approving the invoice Before an invoice is added to the payment advice list, you will want to approve it (or have it approved) for payment. Elvy ensures that the invoice is routed to the correct approver(s). You define this approval workflow in advance during set-up, so you no longer need to think about it whilst processing invoices. Approval workflows can be defined based on posted general ledger accounts, projects, cost centres, amounts or other data. Has the invoice been authorised? If so, the entry is released for payment in your financial software. ### 5. Pay with confidence The payment hold has been lifted from the entry. You can now be sure that this invoice can be paid. You can carry out this payment process in the usual way using your accounting software. You’ll find that this makes the invoice processing procedure much more efficient, transparent and straightforward! ## An overview of digital invoice processing. A picture is sometimes worth a thousand words. So why not take a look at our animated video about Elvy Invoice Processing, in which we walk you through the invoice processing workflow? Would you like more information about Elvy Invoice Processing? If so, feel free to request a demonstration of Elvy, with no obligation. [View Elvy Invoice Processing](/en/solutions/invoice-processing/) Uw browser ondersteunt de video tag niet. ## Discover our integrations Elvy integrates seamlessly with many **financial**, **ERP**, **TMS**, **WMS**, **CRM** and **bespoke** systems. Is your software not yet listed in our overviews? No problem! We’re constantly expanding our integrations and can integrate with virtually any system using our standardised APIs. Please feel free to get in touch – there’s a good chance Elvy will be linking up with your system soon. Elvy integrates seamlessly with more than 50 standard, sector-specific or bespoke systems [Discover all the links](/en/integrations/) ## Trusted by **more than** **4,500 businesses** that want to work more efficiently.